A French umbrella company often calculates its management fees on a spreadsheet, and recreates by hand at the end of every month the document most closely watched in the profession: each salaried contractor's activity statement. This application installs on top of the free base that already manages contractors, assignments and invoicing, and adds that activity statement along with activity oversight.
Who the application is for
For the manager of a French umbrella company, or a small structure managing a few salaried contractors, who already manages contractors and assignments with the free application and now wants to produce the activity statement, management fees and an overall dashboard.
What the application does
- Automatically calculates management fees on the period's collected revenue, at a rate your company configures itself.
- Produces each contractor's periodic activity statement: collected revenue, management fees, reimbursed business expenses, salary paid entered from your payroll software, and a balance that carries over automatically to the next period.
- Refuses an activity statement whose available balance would turn negative, unless explicitly authorised, if your company setting requires it.
- Sends a reminder, never duplicating the alert, for an activity statement that cannot cover the salary paid, or for a client invoice overdue for payment.
- Prints the contractor's monthly activity report and a complementary client invoice edition identifying the assignment and the contractor concerned.
- Displays a dashboard: revenue invoiced to end clients, the umbrella company's margin, accumulated financial reserve and unbilled outstanding amounts.
Day to day
- For each contractor and each period, create an activity statement then click Calculate: collected revenue, management fees and pending business expenses are filled in on their own.
- Enter the salary actually paid, as calculated by your payroll software, then validate and close it once the period has ended.
- Check the dashboard to see the month's revenue, the umbrella company's margin and the activity statements or invoices that need attention.
- Let the two automatic reminders warn you: an activity statement unable to cover the salary, or a client invoice that is overdue.
- Print the contractor's monthly activity report, or the complementary client invoice, from the relevant assignment or activity statement.
What the application does not do
- It does not produce the pay slip: the activity statement prepares the data, but a payroll software remains necessary.
- It does not calculate any social security contribution or any employer or employee charge.
- It does not check compliance with the umbrella sector's collective-agreement minimum salary.
- It does not manage the umbrella company's mandatory financial guarantees.
- It does not replace the advice of your accountant or a lawyer on France's umbrella-sector collective agreement: management fee rates and applicable thresholds are not set by a single statutory rate, and it is for you to check them.
Free and full editions
The free edition already covers salaried contractors, day-rate or fixed-price assignments, time spent, business expenses and invoicing of end clients. The dashboard, activity statement and management fee menus are visible there but open a preview, with no real calculation. The full edition installs on top without losing anything, and switches those menus to the real activity statement, management fees, reminders and PDF editions.
Getting started
Set the management fee rate and the financial reserve contribution rate specific to your umbrella contract and collective agreement, in the Umbrella Company settings. Then set the reminder delay for overdue invoices, and produce each contractor's first activity statement once the period has ended.
Going further
To find out whether this application suits your business and how to activate it, compare the plans or write to us.