Electrical, lifting, fire-safety or measuring equipment must be inspected by accredited bodies, at intervals set by regulation. These deadlines often live in a spreadsheet, on one computer, kept by a single person: once that person leaves, nobody knows which inspection is due, or when. This application keeps the register, works out the deadlines, and refuses what cannot be relied on — a body whose accreditation has lapsed, for instance.
Who the application is for
For any business that must have equipment inspected under a periodic obligation by an accredited body — a maintenance manager, a health-and-safety officer, the owner of a shop or a small site. Obligations depend on each business's activity, installations and headcount: the application does not guess them, it records them as you have identified them, regulatory text in hand.
What the application does
- Records each type of inspection with its frequency, the regulatory text that imposes it, and whether an accredited body is required.
- Keeps the register of equipment subject to inspection, with its location, its responsible person and the inspections that apply to it.
- Checks that the inspecting body is accredited for the relevant field and that its accreditation covered the date of the inspection, not the date it was entered.
- Works out the deadline for each inspection from its date and the type's frequency, with no deadline ever entered by hand.
- Tells apart equipment that has never been inspected from equipment whose deadline has simply passed — a more serious situation, shown deliberately more prominently.
- Brings together, in a dashboard, what is overdue, what falls due within thirty days, what has never been inspected and what failed inspection.
Day to day
- You set up your inspection types with their frequency and the text that requires them, then your accredited bodies with their validity dates.
- You create your equipment and attach the inspections it is subject to.
- You log each inspection carried out, with its date, the body, the inspector and the result; the next deadline is worked out on its own.
- You check the dashboard to spot what is overdue, what is approaching, and what has never been inspected.
- Once your equipment is fully recorded, you switch on the alert that warns the person responsible for each item as its deadline approaches.
What the application does not do
- It provides no ready-made list of mandatory inspections: your business's obligations depend on its activity, its installations and its headcount, and identifying them is up to you.
- It does not replace the advice of a lawyer, a safety officer or the competent inspection body, and the rules it records can change: check them regularly.
- It does not instruct any inspecting body and does not schedule any of its visits.
- It does not work out any tax or levy linked to inspections.
Getting started
Start by setting up your inspection types, with their frequency and the regulatory text they rest on — a required field. Then record your accredited bodies with their real validity dates: without an end date, the application treats the accreditation as not established. Leave the automatic alert switched off until your equipment is fully recorded, to avoid a flood of alerts on day one.
Going further
To find out whether this application suits your business and how to activate it, compare the plans or write to us.