A family receives a nursing home invoice and cannot quite work out what they are actually paying for: housing, care-need support, medical fees? Mixing the three into a single line would be a mistake, because each one follows a different funding rule. This application keeps those three sections apart, tracks each resident's dependency level over time and the real occupancy of beds, directly in Omnifloo.
Who the application is for
For nursing homes for dependent elderly people, whether publicly run or run by a not-for-profit organisation, in France: the reception team who keep residents' files and bed occupancy, and the management who set fees and approve billing periods.
What the application does
- Organises the establishment into units, including an optional secure unit, then into single or double rooms and beds.
- Refuses to let the same bed hold two residents on overlapping dates, or a resident occupy two beds at once.
- Keeps a dated history of each resident's dependency level, and bills using the level actually in force on each day, never the current level applied retroactively.
- Reduces the bill once an absence, whether for hospitalisation or personal reasons, passes 72 hours: housing is reduced by the hospital daily rate and dependency-related fees stop applying for those days.
- Calculates the bill day by day over a chosen period, from housing fees per room type and dependency fees per pair of dependency levels, then locks the period once approved.
- Keeps, for each resident, the legally expected information: trusted contact, advance directives, attending doctor.
Day to day
- Create the establishment, its units, rooms and beds, then enter housing and dependency fees, plus medical fees for information only.
- Admit a resident, record their legally required information and enter their dependency level assessment with its effective date.
- Place the resident in a bed: the application refuses any overlap with another resident or another bed.
- Record each absence with its dates: beyond 72 hours, the reduction is applied automatically to housing and dependency fees for the days concerned.
- Calculate then approve each billing period: once approved, it stays locked, even if a fee or a dependency level changes afterwards.
What the application does not do
- It does not keep a medical care record or a personalised care plan: no prescriptions, no targeted handover notes, no monitoring of vital signs.
- It does not connect to any admissions coordination platform.
- It does not electronically submit invoices to funding bodies: the amount due from the resident and the covered share are calculated, but still have to be sent through the establishment's usual channels.
- It does not manage care staff rotas.
- It does not know the statutory default value of the hospital daily rate or the fees for the three sections: they are entered by the establishment, and the application refuses to bill while they are missing — it does not replace the advice of the public accountant or the pricing authority on their amount.
Getting started
Prepare the establishment's approved fees for housing, by room type, and for dependency-related care, by pair of dependency levels, along with the hospital daily rate currently in force: without these figures, the application blocks billing rather than calculating an incorrect amount.
Going further
To find out whether this application suits your business and how to activate it, compare the plans or write to us.