A company that owns durable equipment but only tracks it on a spreadsheet quickly loses sight of what it owns, where it is and what it costs each month. This application keeps the asset register, checks items are present through stock-take campaigns and, in the full edition, calculates their depreciation through to the journal entry.
Who the application is for
For the administrative and accounting staff who keep a company's register of equipment, furniture or vehicles, and want to know what they own, where it is and, in the full edition, what it costs each period.
What the application does
- Keeps a record per item with its reference, serial number, label barcode, supplier and acquisition and in-service dates.
- Organises locations as a tree of sites, buildings, floors or rooms, kept separate from stock locations.
- Prepares a stock-take campaign over a chosen scope, has each item marked present, moved or missing, and reports confirmed moves on the records when closed.
- Keeps a dated, tamper-proof movement log of each item, from registration to disposal.
- Calculates, in the full edition, the straight-line or declining-balance depreciation schedule, monthly, quarterly or annual, aligned with the company's own fiscal year.
- Posts and validates, in the full edition, each depreciation entry in the chosen accounting journal, then the disposal entry on sale.
Day to day
- Create asset categories with their code, then locations as a tree of sites, buildings, floors or rooms.
- Register each item with its label barcode and in-service date, then put it into service.
- Launch a stock-take campaign over a scope, mark what is present, moved or missing, then close it to report the moves.
- In the full edition, post the due depreciation entries, item by item or in bulk, from the dedicated screen.
- Dispose of an item through sale, scrapping, loss, theft or donation, giving the date, reason and value all at once.
What the application does not do
- It does not handle assets under construction, revaluation, or depreciation by components or derogatory depreciation.
- It does not calculate any capital gain or loss on disposal: the sale remains a separate invoice, to avoid counting the same income twice.
- It counts the pro-rata in real days, not under the 30/360 convention sometimes used elsewhere, which can create a small gap on the first and last period.
- It does not replace your accountant's advice: the declining-balance coefficient scale shipped is the French one, to be checked and corrected if your scheme differs.
Free and full editions
The free edition already keeps the full register, locations, stock-take, movement log and disposal tracking, without depreciation: the net value shown then stays equal to the acquisition value. The full edition installs on top without re-entering anything, and adds the straight-line or declining-balance schedule, the coefficient scale, depreciation entries in the journal of your choice and the disposal entry on sale.
Getting started
Create your categories and locations, then register your existing items with their in-service date; for the full edition, set the method, duration and accounts of each category, and check the declining-balance coefficient that applies to your situation before enabling posting.
Going further
To find out whether this application suits your business and how to activate it, compare the plans or write to us.