You check your subcontractor once, when the contract is signed, file the certificate away, and keep paying for months without ever going back to it. On the day of an inspection, it is you who answers for your subcontractor's unpaid debts, and the proof you produce expired long ago.
Who the application is for
For construction firms that use subcontractors and need to check their standing before paying them. It is a foundation that holds sites, contracts, compliance checks, certificates and payments; country-specific editions add the local retention regime on top of it.
What the application does
- Keeps the site and the subcontracting agreement, along with its country, which determines which regime applies.
- Records each compliance check with its date, its source, its result and its expiry date: once that day passes, it no longer counts as proof.
- Blocks a payment from being validated until a compliance check still valid on that date covers it, and names the exact reason for the refusal.
- Also blocks a payment until a certificate marked as mandatory, among those you require, is missing or has expired.
- Allows a blocked payment to go through by way of a reasoned override, which records the name, the date and the written reason on the payment's message thread.
- Can flag, once switched on, compliance checks approaching their expiry, through a dated activity.
Day to day
- Declare the site with its country, then the subcontracting agreement, and start it.
- Record a compliance check: its date, its source, its result and its expiry date.
- Upload the certificates required, each with its attached file and its end date.
- Create the payment: the compliance check that covers it on that date attaches itself, or a banner explains what is missing.
- If a payment must still go out, override it by writing the reason for the exception, then check the list of everything that went out that way.
What the application does not do
- By itself, it does not know any country or any regime: without a country-specific edition, it calculates no retention, and a compliance check's expiry date is entered by hand.
- It does not connect to any public database: each compliance check is entered by you, with its source and its reference.
- It does not keep any accounts: the retention is calculated and recorded, but posting it is a matter for your accounts.
- It does not manage the site or the works schedule.
- Subcontractor compliance and retention rules change and vary with the country where the site is located; the application helps you keep this proof, it does not replace the advice of a professional or the relevant authority.
Getting started
Declare your sites with the country where work is carried out: that is what determines the applicable regime, not your company's registered office. If your work falls under a country covered by a dedicated edition, install it so that retention and the validity period of compliance checks are worked out on their own; otherwise, set the expiry date of each compliance check yourself, along with the list of certificates you require.
Going further
To find out whether this application suits your business and how to activate it, compare the plans or write to us.