Knowing how much you have, across all accounts, this morning, is already hard once there is more than one bank and more than one currency. Knowing what will be left in three months is harder still. This application builds that view, from real due dates through to the credit lines and bank clauses that depend on it.
Who the application is for
For business owners and finance managers who want a cash view that goes beyond a single bank's statement over the past thirty days: several accounts, sometimes several currencies, upcoming due dates, and possibly a credit line or a loan with clauses to respect.
What the application does
- Builds a rolling forecast from real due dates, the unbilled part of orders and your declared recurring flows, starting from the current position rather than zero.
- Highlights the lowest point of the period and its date, rather than just the final balance, because that point is the one that causes a problem if it does.
- Keeps, on every forecast line, its degree of certainty — certain, probable or assumed — never averaging them into a single figure.
- Consolidates a dated, multi-bank, multi-currency position, showing for each line the exchange rate used and that rate's date.
- Keeps credit lines apart from the position — facility, drawdowns, repayments and headroom — because a credit line is money you can draw, not money you have.
- Records bank covenants and their dated measurements, and states whether the threshold in force that day is crossed, without taking a position on what to do next.
Day to day
- Declare your tracked accounts — bank, cash box, short-term deposit — and regularly enter the statement balance received from each bank.
- Run a rolling forecast: choose the horizon and what it should take into account, then read the low point and its date.
- Declare your recurring flows — payroll, rent, subscriptions — with an end date as soon as it is known, so they are not counted twice alongside real invoices.
- Track the drawdowns and repayments on your credit lines, and check the resulting headroom.
- At each covenant test date, record the measured value: the record shows the clause in force that day and states whether the threshold is crossed.
What the application does not do
- It does not calculate any interest: that would require knowing the day-count convention and the fees specific to each contract, which it does not read.
- It does not calculate a covenant ratio itself: a loan contract's definition rarely matches the usual chart of accounts, so you measure, and it records and compares.
- It does not connect to any bank to fetch your statements: they come from what you have already recorded.
- It never says whether to call the bank when a covenant is crossed: that depends on the contract and on advice the application does not replace.
- Its exchange rate quote providers could not be tested against the real services for lack of an available access key: without an active connection, it uses the rates already recorded and says so on every line.
Free and full editions
The free edition already keeps the tracked accounts, the accounting balance and the statement balance with their gap, and a direct reading of open due dates. The full edition installs on top without losing anything, and adds the rolling forecast, recurring flows, the dated consolidated position, credit lines and bank covenants.
Getting started
First declare all your cash accounts and link them to their accounting journal where possible. List your recurring flows with their end date if known, then run a first rolling forecast over a horizon of a few months to spot, before any decision, the low point and its date.
Going further
To find out whether this application suits your business and how to activate it, compare the plans or write to us.