Without a Record of Employment, a former employee cannot receive employment insurance in Canada, and an employer who fails to issue it within the few days allowed is at fault. And a poorly filled-in record gets rejected for mechanical reasons — an empty reason field, inconsistent dates — which costs the person waiting several days. This application prepares the record and refuses to issue it while a required element is missing.
Who the application is for
For employers in Canada, in every province and territory, who must issue a Record of Employment at every employment separation or interruption of earnings, and want a record that does not go out with a missing field.
What the application does
- Prepares an employee's Record of Employment, with their pay periods and amounts, for every province and territory in Canada.
- Refuses to issue a record without a reason for separation, or under an "Other" reason with no comment, naming the field concerned.
- Refuses to issue a record where the last day paid comes before the first day worked, or where insurable hours exceed the plafond in force.
- Refuses to issue a record with fewer pay periods than the scheme requires, or with no employment-insurance rate table in force at the interruption date.
- Lets you calculate the first day of the earnings interruption from the last day paid, in addition to manual entry, and flags an early interruption.
- Keeps a registry of Canadian rate tables (contributions and caps) as dated, sourced records, correctable without a software update.
Day to day
- At an employee's separation, open a Record of Employment and enter the reason for separation.
- Enter the pay periods and the insurable amounts; the application flags any pay period missing under the scheme.
- Choose how the first day of the interruption is determined — manual entry or calculation from the last day paid — according to your company setting.
- Before issuing, check the employment-insurance rate table in force at the interruption date in the rate registry.
- Issue the record: once issued, it cannot go back to draft and cannot be reissued.
What the application does not do
- It does not submit anything to Service Canada: ROE Web requires an employer enrolment and authentication that the application does not hold; filing remains the employer's own action.
- It does not calculate any pay slip, neither gross nor net pay.
- It does not produce any year-end slip (T4, Quebec RL-1) or any CNESST or WSIB contribution: those calculations are in a separate paid application.
- It does not replace the advice of Service Canada or a Canadian payroll professional: rate tables and caps change every year, and it is for you to check them.
Getting started
Choose, in the Canada Payroll settings, the earnings-interruption calculation mode that suits your practice. Then check the employment-insurance and contribution rate tables supplied in the registry, especially any marked "value not found", before issuing a first record.
Going further
To find out whether this application suits your business and how to activate it, compare the plans or write to us.